Back Office Manager

You will work in a team of two behind our front desk and be a part of the Office Management team. Along with your colleague, you will also be responsible for ensuring the smooth operation of the office – managing communications, the postal service, and providing general support where needed. 

What you'll do:

· Be the first point of contact at reception — welcome and greet visitors, clients, and candidates

· Manage meeting room bookings and prepare rooms ahead of meetings

· Handle incoming and outgoing post, couriers, and deliveries

· Oversee day-to-day office operations and keep the workplace running smoothly, tidy, and well-stocked

· Manage relationships with building management, landlord, and the reception/security desk

· Coordinate external service providers — cleaning, maintenance, catering, plants, waste, and repairs — and follow up on issues until resolved

· Order and track office supplies, refreshments, and equipment, including stock control and reordering

· Source and liaise with suppliers and vendors, obtain quotes, and help keep office running costs under control

· Coordinate parking allocation, including visitor parking and access cards/fobs

· Support health & safety in the office — first-aid and fire-safety basics, keeping communal areas compliant, and reporting facilities risks

· Support onboarding logistics for new joiners (workstation, access cards, welcome basics)

· Manage office communications — answer calls, monitor the office inbox, and direct queries to the right people

· Help organise office events, team buildings, and internal activities

· Provide general administrative and operational support to the Office Management team  

· excellent communication skills (written and spoken)

· Czech (native speaker) and English (fluent)

· proficiency in MS Office

· demonstrable organizational and time management skills

· independence, reliability, and consistency

· a drive to improve things and high proactivity

· friendliness, communication, and a team spirit

· ability to make decisions, handle pressure, and solve problems 

Inspirational environment: Work on complex international projects using agile methodologies. An informal working environment with innovative colleagues

Flexible work environment: Hybrid working to blend home working for focus and office working for collaboration and co-creation

Vacation and time off: Guaranteed 5 weeks of vacation

Education: Personal growth and challenging work with endless possibilities. Training, conference attendance, e-learning programs, mentoring

Remuneration: A salary tailored to your qualities and experience

Additional employee perks: Discounts with business partners, participation in team building, diversity food days, meetups, and knowledge snacks, and arrangement of a MultiSport card

Seamless mobile communication: Discounted T-Mobile Family tariffs for family members