Admin Coordinator
We are seeking an organised and detail-oriented Administrative Coordinator to provide support to our operations team. The role involves financial tracking, invoicing, and maintaining systems to ensure efficient and accurate operations. This is a part-time role requiring approximately 20 hours per week.
What will be your key responsibilities:
IOSA Support
The IOSA system is an internal tool used to manage purchase orders and invoices, ensuring they align for accurate accounting and reporting. Tasks include:
- Order Management: Raise and manage purchase orders through the IOSA system, ensuring accuracy and completeness of all entries.
- Invoice Pairing: Match incoming invoices to the corresponding purchase orders in IOSA, verifying that amounts, descriptions, and other details align correctly.
- Data Validation: Regularly check that all entries in IOSA are complete and accurate, identifying and resolving discrepancies.
Bank Account Management and Budget Tracking
- Regularly check the company bank account.
- Update and maintain the budget tracker with accurate data.
Process and reconcile credit card expenses.
Invoicing
- Raise invoices for day desk bookings using the Office RnD platform (workspace management platform that handles memberships, bookings, invoicing, and payments).
- Cross-check and verify payments to ensure they are correctly posted in Office RnD on a weekly basis.
Review and maintain memberships in Office RnD, ensuring all details align with contracts and invoices are generated correctly.
Check outstanding payments and proactively reach out to companies to follow up on overdue balances.
Assist with listing office availability on broker platforms
What experience should you have:
- Strong organisational skills and attention to detail.
- Experience in invoicing, payment tracking, and financial reconciliation.
- Excellent communication skills for liaising with team members.
- Ability to work independently and meet deadlines consistently.
What do you get in return:
- Life and accident insurance
- Cafeteria system
- 5 sick days
- Flexible working hours
- Informal working environment
- Informal working environment
- Refreshment at the workplace
- Possibility of career growth
