Administrative Coordinator

IOSA Support

• The IOSA system is used to manage purchase orders and invoices, ensuring accurate accounting and reporting.
• Raising, processing, and maintaining purchase orders within the system including supplier invoice matching.
• Investigating and resolving discrepancies between purchase orders and invoices.
• Ensuring and maintaining accuracy and completeness of all entries.
• Conducting routine audits and checks to ensure data integrity and compliance are identified and that discrepancies are resolved. 

Banking & Budget Management

• Monitoring company bank accounts and review transactions regularly.
• Update and maintenance of  internal budget trackers with accurate financial information.
• Processing, review, and reconciliation of company credit card expenses.
• Assistance  with financial reporting by ensuring expenditure records are correct and up to date.

• Using our office platform to raise invoices for day desk bookings, memberships, offices, meeting rooms, and other workspace services.
• Onboarding of new members and ensuring accurate setup within the system.
• Processing member offboarding and ensuring all final charges are raised correctly.
• Review and reconciliation of payments against invoices on a weekly basis.
• Monitoring of aged debt and proactive follow up on overdue invoices and outstanding balances.
• Maintenance of accurate membership records to ensure billing aligns with contractual agreements.

Leasing & Business Development Support

• Supporting the team in maintaining accurate office availability listings across broker and marketing platforms.
• Update of office descriptions, images, pricing, and contact details as required.
• Raising of purchase orders relating to broker and agent commissions.
• Providing administrative support for office leasing activities.
• Assisting the wider operations and sales teams with administrative tasks and reporting.

• Experience in administration, invoicing, finance support, or coordination roles would be beneficial.
• Strong organisational skills, attention to detail, and the ability to manage multiple priorities.
• Confident working independently while collaborating effectively with a wider team.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience with CRM, accounting, or workspace management systems is an advantage.
• Previous exposure to flexible workspaces, property, facilities, hospitality, or business support environments would be welcomed.
• A proactive mindset, positive attitude, and a passion for delivering exceptional support and service.

• We offer a competitive and well‑rounded benefits package designed to support your wellbeing, growth and life outside of work.
• Financial security from day one – pension, life assurance, income protection, private medical insurance and health cash plan.
• Smart salary‑sacrifice options – including childcare support, season ticket loans, gym membership, cycle to work and an electric car scheme.
• Flexible ways of working – while we are an office‑first organization, we offer flexible working arrangements and working hours to help you balance work with your personal commitments.
• Wellbeing & family support – employee assistance programme, health screenings, enhanced parental leave and access to wellbeing initiatives.
• A workplace you’ll enjoy – award‑winning, wellbeing‑focused offices, regular social events, volunteering opportunities, healthy snacks and drinks.
• Extra perks that matter – employee discounts and a referral bonus for recommending new colleagues.
• Continuous learning & development – an individual development budget, an annual LLM license tailored to your needs, and targeted development opportunities aligned with your goals.