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Executive Assistant - English & German

Our client is a start-up company in the field of quantum technology based in Ulm. The company uses the latest developments in quantum physics to apply conventional magnetic resonance imaging (MRI) to study human metabolism better. The most critical applications for hyperpolarised MRI are advanced cancer diagnostics and investigating the effectiveness of therapies shortly after they have begun. The international team includes 40 specialists, product developers and world-leading scientists from ten countries. Due to strong growth, the company is looking for an Executive Assistant (m/f/d) to support the management team.

What will be your key responsibilities:

  • Working closely with the Management Team to keep them well informed of upcoming commitments and following up appropriately.
  • Managing the calendar for day-to-day meetings, calls, and movements
  • Arranging travel plans, itineraries, and agendas and compiling documents for related meetings
  • Facilitating all expense management and providing high-level operational and administrative support as needed
  • Facilitating the follow-through of upcoming schedule
  • Managing email replies
  • Managing and coordinating special events & celebrations


What experience should you have:

  • A university degree or any equivalent experience is required.
  • Several years of work experience as an Executive Assistant or similar role
  • Strong interpersonal and communication skills, including interacting with all team members.
  • Highly resourceful and able to work independently in a fast-paced environment.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks and be adaptable to competing demands, with strong attention to detail.
  • Discrete with handling confidential or sensitive information.
  • Fluency in English and German.

What do you get in return:

  • You will work in a key role in a state-of-the-art, fast-growing start-up company with excellent prospects for the future.
  • Great freedom to bring in your own ideas and space for personal development.
  • You are part of an international and dynamic team from currently ten nations. The company language is, therefore English.
  • You can expect a pleasant working atmosphere with an open-door and hands-on mentality.
  • You will receive a competitive salary and a permanent contract.
  • 30 days holiday
  • 40 hours/week
Mám zájem o tuto pozici

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