Head of Back Office

Your responsibilities:

• Lead, support, and develop a team of 4 (5) in Prague, and be responsible for delivery - Office Manager; Office Assistant; Facility Manager; Office IT Administrator; (HR Generalist)
• Oversee Brno office operations through the Brno Office Manager.
• Own day to day workplace operations across Prague and Brno - Standards, office rules, simple documentation.
• Align priorities with business needs - Validate plans with department leads, turn them into concrete steps, drive delivery.
• Own the budget for workplace operations - Planning, forecasting, spend tracking, cost control.
• Run facilities and workplace projects with the Facility Manager - Redesigns, reconstructions, office moves, vendors, assets, maintenance, building management.
• Own workplace compliance and safety basics.
• Improve how we work - Spot inefficiencies, simplify processes, keep things scalable.
• Own the Office IT agenda with the Office IT Administrator - Equipment lifecycle, tools and access, meeting room reliability, external IT partners when needed.
• Partner with department leads as the go to person for workplace topics.
• Partner with HR on culture and workplace experience - Rituals, internal activities, details that matter.

You should have

• Strong experience in workplace or office operations, facilities, or similar. Ideally from a 70 to 150+ people company.
• You have led a small team and can keep delivery predictable.
• Budget ownership experience. You can plan, track, and explain trade offs.
• Vendor management and practical project delivery skills.
• You are structured, reliable, and calm under pressure.
• English for daily work. Czech or Slovak for Prague and Brno operations.
• You can own office IT topics with a technical teammate. You do not need to be an IT specialist, but you can run the agenda and keep things reliable.
• Jira experience is a plus.
• HR knowledge or experience is a plus, not required - People Ops, leadership enablement, L&D, internal communication. Enough to be a strong partner for HR and department leads, and to help push the people's agenda forward in a practical way.