Office Management Specialist

Our client is an integral part of a well-known German automotive manufacturer. The high-quality professional services and unique culture make our client exceptional. The company wants to "Serve the world from the heart of Europe" with the mission to build and steer the global logistics supply chain network. The company is looking for an
Office Management Specialist (m/f/d) for a period of three years as a pregnancy replacement.

What will be your key responsibilities:

  • Supporting CEO and CFO in daily office topics and administrative tasks
  • Assisting the management in organization of corporate calendar, scheduling meetings, team buildings etc.
  • Ensuring smooth operation of our office on day-to-day basis and ordering office supplies
  • Invoice Management (scanning and verifying invoices, verifying company expences, such as travel, fuel, credit cards etc.)
  • Contract Management (scanning, copying, archiving documents)
  • Payment and Purchase Order Management
  • Dealing with correspondence
  • Attending board meetings, taking meeting minutes and administration of measure tracking
  • Organization of company events
  • Cooperating with Communication Specialist regarding both internal and external communication
  • Facility operation tasks (support of Facility Manager, mainly company cars maintenance responsibilities)

What experience should you have:

  • Fluency in both Czech and English (written and verbal) is a necessary base
  • Driving licence group B
  • Excellent MS Office (mainly PowerPoint and Excel) and presentation skills
  • Highly professional and consistent communication skills
  • Ability to demonstrate independence in tasks, showcasing initiative and accountability in daily responsibilities
  • Detail-oriented and accurate stance
  • Aptitude to prioritize
  • Creativity in both internal and external communication
  • Availability to work hybrid

What do you get in return:

  • Three years contract
  • Open and diverse company culture
  • Informal working environment – working together as a team without a high hierarchy
  • Our client values initiatives and feedback
  • Modern offices directly at the Nové Butovice metro station
  • Five weeks of holiday per calendar month
  • Language courses
  • MultiSport Card contribution
  • Pension fund contribution, company events, and more 
  • Cell phone for personal use   
  • Individual schedules of working hours
  • Notebook, Home office, Self-organization of the job
  • Paid sick days
  • Possibility to borrow a company car for a weekend
Mám zájem o tuto pozici

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