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Office Manager

Do you want to be the right hand for one of the most innovative pharmaceutical companies in Prague? Then keep on reading!

What will be your key responsibilities:

  • Ensure reception is manned and people needing to access our site (visitors, suppliers, post, etc) are greeted and helped as needed.
  • Maintains office services by organizing office operations and procedures; correspondence; designing filing systems; and reviewing and approving supply requisitions.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Have newcomer- packs ready when new team members are joining.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; and identification cards.
  • Coordinates meetings including agendas, minutes, and prepares reports and presentations.
  • Orders office supplies and other office-related items
  • Coordinates and books travel (flights, hotels, transfers, meals, etc)
  • Creates purchase orders in systems and other related AP documents for the Site and resolves possible issues.
  • Negotiates with Local Site Landlord about Site related items (contracts, rent, fees, etc.)
  • Supports Site leadership by office change requirements.
  • Support the Site leadership by driving charity and other marketing events and actions.
  • Coordinates and organizes Site-related employee events, such as team buildings, Town halls, etc.
  • Has experience in booking business travel for the site and managing related expense reports.
  • Helps support visitors to the site.
  • Updates SharePoint files and sites
  • Provide office management support as needed, including employer branding, etc.

What experience should you have:

  • At least 2 years administrative experience including experience supporting a Department Head
  • IT literate – advanced MS Office skills (Word, Excel, and PowerPoint) and familiar with databases and IT systems
  • Fluent in English and Czech (written and spoken)
  • Service oriented
  • Excellent attention to detail, good communication, and organizational skills
  • Professional, credible individual with experience in a multi-national organization
  • Results and deadline driven
  • Proactive and able to demonstrate the use of initiative
  • Flexible and adaptable to changing priorities
  • Canva knowledge is an advantage

What do you get in return:

  • 25 days of vacation
  • 5 sick days per year
  • Annual Bonus
  • Spot Bonus
  • Cafeteria Benefity (online benefit portal) - 1750 CZK net/month
  • Cefeteria Compensation Bonus (after trial period) - 4750 CZK gross/quarter
  • Flexible start and end of working hours
  • Home office - 3 days a week
  • Meal card contribution on 107 CZK/day worked (100% paid by employer)
  • Multisport card (optional benefit through the cafeteria system)
  • Contributions to pension (3% from salary)
  • Employee referral bonus program
  • Contributions to ACCA/CIMA/ICU qualification
  • Financial support for upskilling qualification
  • Contributions to accident and life insurance (100% paid by employer)
  • Company events and activities (social events, volunteering, and teambuilding)
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