Project coordinator

• Maintain an overview of open FM topics and projects and ensure clear prioritization of what is critical vs. what can wait.
• Introduce and apply structured project management practices (RACI, risk tracking, planning, monitoring budgets).
• Ensure project documentation, tracking, and reporting standards are consistently applied across countries.
• Manage the evidence and project approach to building-related critical and special topics (e.g., sprinklers, spikes in Poland).
• Support preparation of strategic contingency and safety plans for new or emerging building-related risks.
• Lead systematic evaluation and implementation of FM software solutions.
• Assess add-on modules (e.g., waste management, AI tools) and support investment decisions by providing comparisons of solutions
• Ensure smooth matrix collaboration across departments and countries.
• Participate in regular FM activities to understand operational context and priorities.

• Proven experience in project management within a matrix organization, such as consulting, FM-related industries, or large corporate environments.
• Exceptional ability to manage multiple projects simultaneously, with an ability for prioritization.
• A technically minded individual who can quickly grasp technical criteria and decision frameworks without being a deep technical expert.
• Strong interpersonal and communication skills, able to work across countries and functions.
• Fluent English; additional CEE languages an advantage.
• Willingness to travel occasionally; the majority of the work can be done online.

Ideal Candidate Profiles

We are looking for individuals who are ready to make an impact. This role offers a clear growth path into Program Management, transformation projects, and future leadership roles within our company.

• Early-Career Professionals: Graduates from international universities with strong project management exposure.
• Consultants: Junior to mid-level consultants (from Big4) seeking a transition into a more hands-on, execution-oriented role.
• Experienced Coordinators: Candidates with existing project coordination experience who are looking for a significant growth opportunity.

• 5 sick days / year
• Time for personal matters
• Parking
• Annual credit to use in HB Reavis Benefit Cafeteria
• Life and accident insurance
• Meal vouchers fully covered by the company
• A friendly, team-oriented working atmosphere
• Flexible working time