Project coordinator Agencies

Your main responsibility is capacity planning, coordination, and accuracy of the workforce volume in the warehouse. In collaboration with the warehouse manager and outbound manager, you ensure shift coverage with external staff. You plan capacities, monitor attendance, and set up new processes in the warehouse related to external workers. You prepare documents for the monthly closing, communicate with suppliers and internal stakeholders.

What we expect from you: 

Capacity planning – daily planning of work capacity and positions, weekly planning of work capacity and positions, monthly forecasts, securing guarantees with suppliers, capacity adjustments, creating orders, updating tables, overview, evidence of people pool, onboarding plan, departure record.

Reporting – updating tables and data reports

Attendance – attendance control, absence/over attendance, daily entrances and exits, preparation of entrance documents.

Performance analysis – performance analysis, control of unmeasured positions, norm changes – input and discussion, corrections in unmeasured positions, correction of errors in performance records

Visas, permits – checking the correctness of visas.

Operations – locker management, cleaning solutions, work clothes management, freezer and refrigerator supplies, creating centers, creating control accounts, penalty management

Invoicing and administration – administration and monthly billing, billing documentation, framework contracts – evidence – validity control, framework contract amendments, sublease contracts, billing control, communication with accountants, monthly closing, damage events and protocols, HACAP documentation, OSH documentation

• You are familiar with issues related to employing foreign workers
• You are comfortable working in a multicultural environment
• You are able to work with data, see causality and connections behind numbers
• You have advanced Excel skills (logical functions, pivot tables, etc
• You are innovative, precise, and able to prioritise tasks
• Knowledge of Russian or Ukrainian language is a big advantage