Urgent: HR Administrative Support EUSPA

EUSPA continues to push the boundaries of space technology and exploration, driving humanity's journey beyond Earth. Situated in the vibrant city of Prague, the agency plays a pivotal role in advancing Europe's prowess in space research, satellite navigation, and communication systems. As a nexus of innovation and collaboration, EUSPA presents a unique chance for talented individuals to contribute to a global mission transcending terrestrial boundaries. Would you like to embark on a voyage that ignites curiosity and opens up infinite possibilities in the cosmic expanse?

We are seeking passionate individuals to join this agency as Administrative Services Coordinators.

Job Responsibilities:

As an Administrative Services Coordinator, you will be instrumental in ensuring the seamless operation of the Agency by overseeing various administrative tasks, including:

Meeting & Event Coordination

• Organizing both online and physical meetings and events pertinent to the Agency's administrative functions.
• Drafting agendas, issuing invitations, coordinating catering support, reserving venues, and managing attendee lists.

Clerical Support

• Providing clerical assistance such as drafting correspondence, compiling minutes, generating reports and presentations, and maintaining databases.
• Monitoring project progress, proofreading, and formatting documents to uphold accuracy and professionalism standards.

Document Management

• Overseeing the management of electronic and physical archives to facilitate efficient document archiving and retrieval.
• Coordinating internal validation workflows, document registration, and correspondence management.

Travel Arrangements

• Facilitating business travel arrangements, including booking transportation and accommodations.
• Processing reimbursement claims, researching optimal travel itineraries, and managing reimbursement procedures.

Administrative Support

• Providing administrative assistance across corporate functions such as financial and human resources management, procurement, ICT, and facilities.
• Maintaining databases, preparing presentations, organizing team events, scheduling meetings, and other related tasks.

• EUROPEAN CITIZENSHIP is mandatory.
• Proficiency in English at B2/C1 level.
• Proficient command of MS Office.
• Professional communication, multitasking, organizational skills and a professional approach
• Experience in a professional/ corporate/governmental environment
• Submission of CV in EUROPASS format in English with a photo (preferably in document format).
• Signing the "Declaration on confidentiality and absence of professional conflicting interest".

• Salary range of 45,000 to 50,000 CZK/month.
• 25 days of vacation + 5 extra free days.
• Meal vouchers 70 CZK/ day.
• Opportunities for professional and personal growth.
• A supportive work environment in the heart of Prague.

If you're ready to embark on an exciting journey with a renowned European institution and make a meaningful impact, we want to hear from you!

Apply now: Submit your CV in EUROPASS format (https://europa.eu/europass/en) in English with a photo (in document format, i.e. shoulders and head).