EUSPA Administrative Support for MDI

Project & Event Coordination

• Support the organization of calls, competitions, and outreach events (roadshows, workshops, conferences).
• Coordinate meeting logistics, prepare agendas and minutes, and follow up on action items.

Database & Communication Management

• Maintain and update stakeholder databases, project pipelines, and mailing lists.
• Prepare communication materials, invitations, and support outreach activities.

Administrative & Reporting Support

• Draft correspondence, reports, and presentations using agency templates.
• Monitor deadlines, collect and validate documents, and ensure accurate record keeping.
• Track expenses related to events and support reporting to management.

• EU citizenship (mandatory).
• 2–4 years of experience in administrative or project coordination roles, ideally within EU projects, innovation agencies, research institutions, or technology clusters.
• Strong communication skills and experience working with external stakeholders (startups, SMEs, academia, public sector).
• English at C1 level (spoken and written); another European language is an advantage
• Proficiency in MS Office (Excel – pivot tables, filters, data validation; Word; PowerPoint) and collaborative tools such as SharePoint/Confluence.
• Excellent organization and time management skills; ability to handle multiple tasks simultaneously.
• Accuracy in document handling, formatting, and correspondence.
• Basic knowledge of CRM tools is an advantage (HubSpot, Zoho, or Excel-based).

Nice-to-have skills

• Understanding of downstream applications of EU space programmes (Galileo, EGNOS, Copernicus).
• Experience with grant administration (checking eligibility, gathering submissions, monitoring deadlines).
• Awareness of GDPR rules in relation to events and communication (mailing lists, consent management).
• Familiarity with Power BI or similar tools for preparing simple dashboards.

• Salary range: 45,000–50,000 CZK/month.
• 25 days of paid vacation a year 
• 5 paid sick days a year
• Meal vouchers (70 CZK/day).
• Opportunities for professional and personal growth in an international environment.
• A collaborative workplace at the heart of Prague (Holešovice).

If you're ready to embark on an exciting journey with a renowned European institution and make a meaningful impact, we want to hear from you!

👉 Apply now: Submit your CV in EUROPASS format in English with a photo (document format: shoulders and head).