Administrative Services Coordinator at EUSPA

About EUSPA: The European Union Space Agency (EUSPA) continues to push the boundaries of space technology and exploration, driving humanity's journey beyond Earth. Situated in the vibrant city of Prague, the agency plays a pivotal role in advancing Europe's prowess in space research, satellite navigation, and communication systems. As a nexus of innovation and collaboration, EUSPA presents a unique chance for talented individuals to contribute to a global mission that transcends terrestrial boundaries. Would you like to embark on a voyage that ignites curiosity and opens up infinite possibilities in the cosmic expanse?

We are seeking passionate individuals to join this agency as Administrative Services Coordinators. Located in the vibrant city of Prague, EUSPA offers a unique blend of innovation, collaboration, and growth opportunities.

Join and become part of a mission that transcends boundaries, fuels curiosity, and unlocks endless possibilities in the vast expanse of space.

Job Responsibilities:  As an Administrative Services Coordinator, you will be instrumental in ensuring the seamless operation of the Agency by overseeing various administrative tasks, including:

Meeting & Event Coordination

• Organizing both online and physical meetings and events pertinent to the Agency's administrative functions.

• Drafting agendas, issuing invitations, coordinating catering support, reserving venues, and managing attendee lists.

Clerical Support

• Providing clerical assistance such as drafting correspondence, compiling minutes, generating reports and presentations, and maintaining databases.

• Monitoring project progress, proofreading, and formatting documents to uphold accuracy and professionalism standards.

Document Management

• Overseeing the management of electronic and physical archives to facilitate efficient document archiving and retrieval.

• Coordinating internal validation workflows, document registration, and correspondence management.

Travel Arrangements

• Facilitating business travel arrangements, including booking transportation and accommodations.

• Processing reimbursement claims, researching optimal travel itineraries, and managing reimbursement procedures.

Administrative Support

• Providing administrative assistance across corporate functions such as financial and human resources management, procurement, ICT, and facilities.

• Maintaining databases, preparing presentations, organizing team events, scheduling meetings, and other related tasks.

• EUROPEAN CITIZENSHIP is mandatory.

• Proficiency in English at B2/C1 level + another EU language

• Proficient command of MS Office.

• Good communication, multitasking, organizational skills and professional approach

• Experience in a professional/ corporate/ governmental environment

• Submission of CV in EUROPASS format in English with a photo (preferably in document format).

• Signing the "Declaration on confidentiality and absence of professional conflicting interest".

Why to Join?

International and Inclusive Environment: You'll find a welcoming environment within our international team, fostering collaboration among colleagues from diverse cultural backgrounds.

Career Development: We are committed to nurturing your professional growth, offering training opportunities and support to help you realize your career aspirations.

Stability and Security: Joining this esteemed European institution ensures stability and security for your long-term career goals, providing a solid foundation for a rewarding career journey.

Quality of Life: Prague offers not only a picturesque setting but also a high quality of life for expatriates, boasting a rich historical heritage, vibrant cultural scene, and a thriving expat community.

• Salary range of 45,000 to 55,000 CZK/month.

• Meal vouchers 70 CZK/ day.

• 25 days of vacation + 5 extra free days.

• Opportunities for professional and personal growth.

• Supportive work environment in the heart of Prague.

If you're ready to embark on an exciting journey with a renowned European institution and make a meaningful impact, we want to hear from you!

Apply now: Submit your CV ideally in EUROPASS format (https://europa.eu/europass/en) in English with a photo (in document format, i.e. shoulders and head).

We're eager to bring someone on board soon, so don't wait! We're excited to meet you and welcome you to the team. 😊